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Who doesn’t profit from a reminder? A delicate nudge to flag up an appointment, process, big day, or assembly (or, the entire above.) All of them rise above the noise to maintain us on observe. A coaching reminder — a notification for an upcoming reside session — falls into that bucket, too.
Having invested time and sources in designing a well-considered coaching session, the very last thing you need is low attendance. Not solely does it have an effect on coaching targets, however it signifies that your individuals have missed out on an awesome improvement alternative.
Sending out a coaching reminder electronic mail is a straightforward approach to hold numbers excessive, staff engaged, and coaching targets on observe. So, we’ve drafted a downloadable coaching invitation template so that you can use everytime you want it. And included a little bit of steerage round max out on impression.
Right here’s what we’ll cowl:
Making ready your “Reminder for a reside coaching session” electronic mail
The important thing to a superb coaching reminder electronic mail is to maintain it easy. And clear. That mentioned, it’s not only a transactional electronic mail. A reminder nonetheless wants to offer that means and generate impression. To realize all of those, right here’s what to think about earlier than you press “ship”:
Why do you have to ship a coaching reminder electronic mail?
There might be quite a lot of totally different causes for sending out a coaching reminder electronic mail. Listed below are three of the most typical eventualities:
- Verify in with individuals who registered some time in the past. Conscious of the necessity to give individuals sufficient discover to schedule coaching into their calendars, sending out the preliminary invite was most likely one of many first stuff you did. So, the aim of this electronic mail might merely be to observe up along with your attendees and flag up that the coaching session is nearly right here.
- Encourage extra individuals to affix. Maybe you’ve obtained a low response fee. If it’s not necessary, your authentic invitation electronic mail may not have registered with some individuals. Now’s your probability to tell individuals who haven’t enrolled but that there are some seats left, nonetheless time to enroll, and nonetheless quite a lot of good causes to take action.
- Present additional information earlier than a session. Your preliminary invite didn’t essentially embrace particulars like the total calendar or login directions. Or, possibly your coaching session requires some prep work. In that case, this coaching reminder electronic mail might be a approach to embrace something that attendees ought to know earlier than the session begins.
What do you have to embrace in your coaching reminder electronic mail?
The content material of your electronic mail will observe on from the “why” you’ve recognized above. In some situations, it is likely to be greatest to stay to the info. In others, you may wish to embrace a bit extra description and element to spark curiosity.
The guidelines beneath comprises a mixture of each. We’ve divided it up into necessary and optionally available data. What you select to incorporate is as much as you:
Necessary
- Login data or location
- Date
- Time
Non-compulsory
- A one-liner explaining why the session is value attending
- How many individuals have signed up to date
- What number of areas are nonetheless accessible
- Deadline for reserving a last-minute area
- A sneak preview of what’s included
- A private message from the teacher
- A faucet-on-the-shoulder check-in to see if any required prep work has been completed
- A touch of a shock in retailer for contributors
When to ship your coaching reminder electronic mail?
Once more, it will rely upon why you’re sending your coaching reminder electronic mail. If it’s merely a sensible reminder, then a couple of (2-3) working days prematurely needs to be about proper. (Any longer than that and your reminder will fall off the radar.)
When you’re sending a coaching reminder to spice up attendees’ numbers or nudge contributors about pre-course preparation, then you definitely’ll want an extended lead-in time, most likely no less than per week.
Want extra coaching electronic mail templates? Take a look at our customizable samples:
How one can use your “Reminder for a reside coaching session” electronic mail template
Your coaching announcement template is simply that — a template. It’s to the purpose, which is sweet, however wants a bit of your distinctive enter to raise it into one thing extra.
After checking off your guidelines (see above), don’t miss the chance to showcase your model through the use of language that displays your organization tradition. And to hook up with any ongoing L&D campaigns or initiatives.
For instance, if your organization tradition is extra informal, you may add a humorous contact to draw some last-minute registrants. However, in case your general voice is extra formal, or if you happen to’re inviting an exterior viewers too, you may wish to follow extra skilled and easy language.
When you’re utilizing an LMS for coaching, bear in mind to save your template on the platform so you may name on it each time it’s worthwhile to. Relying on the platform’s performance, you may be capable to set automated notifications so that you just don’t must ship emails manually — e.g., “ship a reminder to all attendees 2 days earlier than the reside coaching session.”
Ship automated notifications and reminders with TalentLMS
The coaching platform that customers persistently rank #1.
Straightforward to arrange, simple to make use of, simple to customise.
Obtain your “Reminder for a reside coaching session” electronic mail templates
Able to remind? We thought so. Listed below are your “Reminder for a reside coaching session” electronic mail samples. One’s a coaching reminder for offline coaching and the opposite is for on-line coaching, e.g., a webinar, a presentation, or a workshop.
Scroll right down to obtain them (they’re free), after which edit and customise them as a lot as it’s worthwhile to.
Template #1: Offline coaching reminder
E-mail topic line: [Number] days to go! [Name of training course] coaching session is nearly right here.
Pricey [employee name],
Thanks in your curiosity in [name of training course]. There are solely [number] days to go and we’re excited to have you ever be a part of our session at [time] on [day/date] at [location].
Right here’s a hyperlink with instructions. Be at liberty to name [phone number] if you happen to want any assist.
Only a reminder that, in case you have any particular necessities or want any changes please let me know.
Thanks once more in your dedication to [XYZ].
I sit up for seeing you there.
Finest,
[name]
[email signature]
Template #2: On-line coaching reminder
E-mail topic line: [number] days to go! [Name of training course] coaching session is nearly right here.
Pricey [employee name],
Thanks in your curiosity in [name of training course]. There are solely [number] days to go and we’re excited to have you ever be a part of our session.
To log in, click on on this hyperlink after which use the next particulars:
- Username: [username]
- Password: [password]
If doable, join a few minutes earlier to ensure every thing’s working correctly. When you expertise any technical points, be happy to contact me through electronic mail or name me on [phone number.]
Only a reminder that, in case you have any particular necessities or want any changes please let me know.
Thanks once more in your dedication to [XYZ].
I sit up for seeing you there.
Finest,
[name]
[email signature]
Obtain our coaching reminder electronic mail template.
Fill within the particulars and attain out to your learners in just some clicks.
How one can customise your coaching reminder electronic mail
In case your coaching reminder electronic mail just isn’t a easy notification however serves one other function, too (for instance, to spice up registrations or increase engagement), you’ll wish to embrace greater than info.
The template beneath reveals how one can adapt the content material to ship a number of messages that resonate on totally different ranges.
E-mail topic line: 5 days to go! Our “Necessities of Management” workshop is nearly right here.
Pricey Greta,
There are solely 5 days to go earlier than our “Necessities of Management” workshop.
It takes place on-line (by means of Zoom) from 9 am to 12 pm on Friday, October 15. And the excellent news is there’re nonetheless a couple of areas left!
When you’d like to affix, log in to our LMS, discover the workshop underneath “My programs”, and register. You’ll then obtain an electronic mail with a hyperlink to attend the webinar. However bear in mind to do that by Wednesday, October 13.
Not in a administration place? No drawback. You don’t must be in a management position (and even have management aspirations) to profit. Earlier contributors cite elevated confidence, improved decision-making, and more practical communication expertise as just some of the principle takeaways from the course.
As our course chief, Grant Watson, explains:
“Leaders exist in any respect ranges of a company. Management isn’t linked to your job title. It’s about the way you venture your self and use your information, expertise, and understanding to positively affect others and to make a distinction.”
The course isn’t necessary. However, it’s a priceless one and we’d like to see you there if you can also make it.
Finest,
Catherine DeVere
SVP Human Assets
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